Personal Assistant vacancies 2013
Our client (Company Confidential) is in need of a Personal Assistant.
Purpose of Position: To provide efficient, executive and responsive administrative support to the CEO.
This position will be of key importance within the organization and the successful candidate must have previous Administrative / PA experience within a fast-paced customer facing environment.
The candidate will be able to demonstrate the ability to effectively plan and organize workload and the initiative to resolve issues quickly in an appropriate manner.
- General office administration
- Maintaining the CEO’s diary and in some instances email account
- Filter emails and highlight urgent correspondence
- Managing routine correspondence, maintaining confidential documents and ensure systematic filing of all records.
- Making travel arrangements for the CEO to include international travel with extensive itinenaries keeping in mind time zones of all countries
- Preparation and attendance of meetings, taking minutes and ensuring provision of back-up material.
- Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
- Schedule meetings on behalf of the CEO and direct reports including group membership meetings.
- Assisting the CEO in the day to day running of the company and managing the office in their absence.
- Ability to manage, prioritize and execute
- A good deal of common sense, etiquette and an ability to think on one’s feet
- High knowledge of travel arrangement and managing all travel logistics
- Outstanding interpersonal skills (face to face and over the phone).
- Highly organized with good project management skills
- High proficiency with the commonly used computer software and applications
- A minimum of five years PA/Administrative experience at a senior level,
- Age: 30+
- Professional telephone manner
- Proven ability to work under pressure and to tight deadlines
- Good interpersonal skills and an individual with a confident personality
If you believe you qualify for this position, please send your CV and details of your current and expected remuneration to: firstname.lastname@example.org
Only qualified candidates will be contacted.