Healthcare Products Procurement and Supply Chain Supervisor Job Vacancy in Juba South Sudan July 2017

 

Healthcare Products Procurement and Supply Chain Supervisor Career Vacancy in Juba South Sudan

 

Healthcare Products Procurement and Supply Chain Supervisor Career Vacancy in Juba South Sudan

 

Job Vacancy: Procurement and Supply Chain Supervisor
Location: Juba, South Sudan
 
Industry: Healthcare
Our client, a leading supplier of healthcare products is seeking to recruit a Procurement and Supply Chain Supervisor.
The individual will be responsible for executing effective and efficient procurement and supply chain services ensuring values and competencies in maintaining transparency, integrity and compliance with established rules and regulations.
 

 

Duties and Responsibilities
  • Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively-functioning processes to avoid costly delays and lost opportunities
  • Ensure effective lines of communication between the sales and marketing  Office, and line Managers to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures
  • Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery
  • Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services at SMS
  • Implement effective internal control, proper design and functioning of a client-oriented procurement management system for projects and related reporting requirements
  • Ensure effective use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes
  • Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment
  • Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
  • Ensure timely preparation of procurement plans for projects and monitor their implementation by controlling processes including receipt of requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and proposals, evaluation and negotiation of certain conditions of contracts in full compliance with SMS procurement protocol
  • Develop and manage the rosters of suppliers, elaborate supplier selection and evaluation, quality and performance measurement mechanisms
  • Prepare monthly, quarterly and annual procurement plans and progress reports as required
  • Lead the establishment and management of professional procurement services through Long Term Agreements and networking with suppliers.
  • Provide oversight over various contract management processes and ensure transparency
  • Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions in collaboration with Line Managers and Team Leaders
  • Negotiate contract terms with bid winners and the selected contractors in the best manner achieving the best interest of SMS its clients and beneficiaries
  • Monitor and analyze contract performance against agreed benchmarks through agreed reporting mechanisms and advise projects on potential issues and recommend remedial actions
  • Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations and convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes
  • Conduct activities required by the contract including logistical support, accreditation, licensing, verification of goods, monitoring of activities and performance of subcontractors
  • Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes
  • Prepare Purchase Orders, Amendments, and requests for contract awards and/or waivers for accumulated procurement values ensuring that all specifications, terms and conditions are clear and correct
  • Take full responsibility for assets and inventory management of all expendable and non-expendable items under the projects
  • Initiate assets tagging, verification, maintenance, monitoring and write-off/disposal as may be appropriate in compliance with established rules and procedures
  • Facilitate customs clearance of imported supplies, materials, equipment and/or vehicles for all SMS assets
  • Monitor life-cycle/shelf-life of assets and equipment
  • Ensure all stores and equipment held by the projects are stored safely, correctly and securely depending on item classification
  • Monitor all sub-equipment accounts to ensure there is no waste, fraud or misuse of equipment or materials and that surplus or excessive stocks of equipment are not being held
Qualification and Experience
  • Bachelor degree in Procurement and Supply Chain Management
  • At least 5 years of progressively responsible experience in the delivery and management of Medical procurement and supply chain services, logistics and assets management
  • Proficient in the use of computer applications and systems
  • Fluency in both verbal and written English is essential.
  • Ability to adapt in diverse cultural environment
How to Apply
To apply, send your CV and cover letter only to recruit@flexi-personnel.com before close of business 30th July, 2017.
Clearly indicate the position applied for on the subject line and expected remuneration.
NB: Flexi Personnel does not charge candidates for job placement